Run your preschool like a professional — in about an hour a day.
An intelligent operations system that carries the daily grind for you — attendance, the food program, compliance, payroll, parent updates, staff culture, safety routines — so one owner runs multiple schools with a fraction of the work — every tool and automation runs inside the secure software you already log into, with your approval always required before anything is sent or filed. Less busywork. Less stress.
Created by a working preschool owner running two schools with it every day — and author of The Preschool Professional.
You didn't open a school to do paperwork.
Yet the admin never ends — and all of it lands on you.
Attendance & the food program — every afternoon, without fail.
ELC, VPK & licensing deadlines you can't afford to miss.
Payroll, ordering & staffing ratios — all in your head at once.
Parent newsletters & social media that never quite happen.
Cleaning charts, drills & safety routines that slip when weeks get busy.
Reminding everyone of everything — because if you don't, who will?
Loved by directors, teachers & parents.
It's uplifting to see the encouraging notes every day, and also super helpful with reminders and tips on how we can teach and have fun at the same time with our kids — without stressing so much.
As both a teacher and a parent, I truly appreciate the daily ProCare reminders and weekly updates. They keep me informed, help me stay organized, and give me peace of mind knowing I never miss important information about my child's day or upcoming events.
One system. Your entire operation.
Everyday business tools — email, calendar, bookkeeping — connect once. Childcare, food-program, and state-portal software are never connected at all: the system brings up the right page at the right time, and you log in yourself, in your own browser, for about two minutes a day. The big things — filings, messages, payroll — always wait for you; the small things run themselves, across every school you own. Every piece is modular: add what serves your school, turn off what doesn't.
Daily check-ins pulled and meals matched inside your existing food-program account — saved once you give the daily okay. The afternoon scramble disappears.
Deadlines tracked, monthly attendance prepared, certifications watched — you stay ahead of every licensing and audit requirement.
A live financial picture, payroll hours gathered for you, and a daily read on exactly where your business stands.
Newsletters, reminders, and weekly recaps drafted in your voice — in each family's language — and sent once you give the okay.
Classroom photos become polished, captioned posts ready for your pages — reviewed and approved by you before anything goes live.
Live ratio checks against state rules — know the moment you can trim hours or need coverage.
A morning quote in each teacher's language, bilingual weekly briefings, birthdays, and warm nudges — team-building handled for you, every day.
Cleaning charts, sanitizer reminders, emergency plans, drill schedules, and health posters — the safety rhythm inspectors love.
Mail checks, food carts, report deadlines, payroll signatures, supply orders — every recurring to-do reminded automatically.
Running in three steps.
Link your everyday business tools — email, calendar, team chat, bookkeeping. Your childcare, food-program, and state-portal software are never linked or given access — the system brings up the right page at the right time, and you log in yourself, every time. Missing a tool? We'll help you add a free option right inside Cowork.
Upload one plugin file. Every tool and automation shows up ready to set up — it asks the right questions and tells you exactly what to connect or log into. No technical skill needed.
The system runs the daily work and checks in only when it needs you. You stay fully in control.
While you sleep, the background work is already done.
Background steps like this run on their own overnight. Anything that submits, posts, or messages a parent always waits for your yes. Green = done, orange = waiting on you, blue = up next, red = missed.
Everything here runs inside the software and portals you already log into — nothing is copied to a separate database. Routine background steps (readiness checks, dashboard refreshes, financial briefings) run on their own overnight. Anything that submits a filing, posts publicly, or messages a parent always waits for your explicit approval first.
See exactly how data & approval work →How it gets done
A quick map of where each task actually happens, and where you check in.
One real weekday, start to finish — background steps run on their own; anything that submits, posts, or messages a parent waits for your approval.
Every login and connection the day depends on is verified — if anything needs you, it's the first thing you see, before problems can happen.
Today-at-a-glance, mission control, finance, and social dashboards regenerate — check on everything from your phone, anywhere.
Yesterday's transactions pulled and categorized, cash position and payroll ratio posted — you know where both schools stand before sunrise.
Each director gets a school-specific action board; your inbox gets the first of three daily sweeps — summarized, drafted, flagged.
Check-in data syncs to the desktop system before doors open — so the day starts with clean records at both schools.
Approvals first, then the day in priority order. Parent messages go out in your voice: the mid-week tip, the Friday recap, tuition reminders on the right days.
The morning teacher quote posts to each school — translated into Spanish and Hindi so every teacher starts the day included.
Every ProCare parent message is read — absences routed, questions surfaced. First live staffing-ratio check against state rules.
Staffing re-checked as children arrive, and the first "waiting on you" digest lists everything that needs your yes.
The lesson-plan assistant answers teachers with the right plan and activities. Every other Wednesday, payroll hours are gathered and checked against revenue.
The tricky after-nap window — children signed in vs staff on the floor vs state ratios, with combine / float / cut-hours advice if anything is off.
Check-ins pulled, meals matched to serving windows and recorded in KidKare for the food program claim, running records updated for month-end.
The second school's attendance and meals recorded, inboxes swept again, and SR attendance kept ready for the ELC portal — always audit-ready.
Today's classroom photos gathered and captioned for social. Every staff member's hours projected — overtime spotted days before it happens.
Tomorrow's director briefings are staged, and the entire day — every task, every result — is written to a log so nothing is ever lost.
Every inbox gets a warm "we’re closed, back Monday" reply with your registration link, and the weekend family guide goes out — enrollment never sleeps.
That’s 30–40 background and approval-ready runs every weekday — before the weekly, monthly, and seasonal work stacked on top.
Everything it carries — in every area.
Not one corner of the operation is left out. The honest inventory of what runs at a school on this system.
Every item above runs today at two real schools — an inventory, not a wish list.
Not magic — just less on your plate.
Running a school will always take a human. This carries the repetitive weight, works in real time, and makes the rest simple enough to hand off.
Most of the daily grind runs on its own. What's left — the quick logins and approvals — takes roughly an hour, the same short routine every day.
It's a simple, repeatable routine, not a skill. Train any team member to run the daily steps in an afternoon — so it's never all on you.
See staff-to-child ratios against state rules as the day changes — know instantly when you can cut hours or need coverage.
Clock-ins and clock-outs are tracked and cleaned up daily, feeding straight into payroll and coverage — no more chasing the paper book.
When something looks off — a stuck punch, a missing day, a wrong number — the system catches it, suggests the fix, and flags it for your review — nothing changes without your approval.
Daily attendance and meals are logged after your daily approval, then roll up so month-end work like ELC is a quick review — not a from-scratch scramble.
Attendance feeds the food program, staffing feeds payroll, payments feed your finances — one system, everything talking to everything.
Away from the school? Send a request from your phone and it happens in real time — post to parents, check a number, or kick off a task — you approve before anything public goes out.
Any time a task runs, you can open it and watch it work live — every step narrated, every run saved, so you can review anything, any time.
Your families' trust is the whole business.
Built by an owner who answers to licensing, subsidy programs, and — most importantly — parents. Security is how the system is designed, not a feature bolted on at the end.
You handle every login and multi-factor step yourself — the system waits until you confirm you're signed in before doing anything. It never sees or stores a password.
Child records never leave the software you already use. The system works directly inside your own attendance, food-program, and state-portal accounts — no separate copy is stored anywhere.
Nothing reaches parents, social media, or the public without your explicit yes — every message is drafted for your review and only sends once you approve the exact wording.
Daily records are saved after your one approval. The actual monthly claim to a food program or state coalition is always a separate, deliberate action a person takes — never automated.
The system doesn't process payments, payroll transfers, or purchases. Where it touches financial-adjacent data, like staffing hours, it's read-only — it never edits or moves anything.
Every day's attendance, meal counts, and submissions are saved to dated files you control, so you can review exactly what happened. First names only, photo-by-photo approval, no-photo lists honored.
Free for every teacher & owner.
Mrs. Bear's books, Bear Phonics, the Milestone Wizard, bundles and more — free to explore, no purchase needed. Ever.
Your tools and automations do the work. These let you see it.
Live, pinnable visual dashboards — your school's vital signs, always one glance away, on any device.
Every tool and automation, its live status, and your whole week on one board — green ran, orange waits on you, blue is next, red never slips by.
Every tool and automation you own in a searchable card grid, each with the exact phrase that triggers it — click to copy, paste, done.
Who's signed in vs on the floor vs your state's ratios — live. Spot the moment you can trim hours or combine rooms.
Cash position, revenue picture, and payroll pace at a glance — without opening the books or waiting on your accountant.
All your content streams on one board — what’s queued, what posts next, and an early warning before any stream runs dry.
Every child file, staff file, certification, and expiration on one board — see what’s missing before licensing walks in.
I built this because I needed it.
As a wife, mother of four, multiple preschool owner, and a USAF veteran, I bring a lot to early education — and I hold myself to a high standard. I have a Master's in Business and I'm currently pursuing my doctoral in Early Childhood Education, because I believe this work deserves real expertise and real systems. In the Air Force I learned that excellence isn't an accident; it's a system.
Alongside running my schools, I've published over 20 children's books — including the Your Feelings Matter with Mrs. Bear series — ten eBooks, and a children's album, Welcome to Success, that teaches phonics, music, and movement. But for years, the admin behind the schools ran me — attendance, the food program, ELC, payroll, parent updates — all before I could focus on the children.
So I built a system that carries it for me. Today my schools run with excellence, largely on their own, and I get to do what I set out to do — prepare children for school while instilling confidence and self-belief. This is that system, packaged so any owner can have what I have.
Five ways to start.
From free resources to a fully guided setup with Mrs. Bear herself. Every paid tier is a single installable plugin — a one-time purchase, no subscription for the system itself.
Estimated value benchmarked at $20/hr, shown conservatively. Even after the Claude subscription each tier runs on, the time and money saved comfortably outweighs the cost for most owners.
